What is the Subcontractor Control Procedures – To ensure that sub-contractors are supervised and controlled by Main Contractor personnel and that the subcontractor’s work is processed in accordance with recognized Quality Standards that verify conformance to the specification.
Persons to be involved
- MR Corporate Management Representative
- SQM Site QA/QC Manager
- PQM Procurement Manager
- PM Project Manager
- CM Construction Manager
- PLE Planning Engineer
- SQE Site Quality Control Engineer
- SCD Subcontracting Department
- DCC Document Controller
Subcontractor Control Procedures
Prior to the commencement of any subcontracting work at the site, the Subcontracting Department shall submit a complete Quality Documents of the approved subcontractor, as per their scope of work, to the Site QA/QC Manager. (What is the Subcontractor Control Procedures).
The Quality Documents shall include, but not limited to: Project Quality Plan, Quality Procedures, Method Statements & ITP’s, Proposed Project Organizational Chart, Project Schedule Baseline, Manpower & Equipment Plan, etc.
In the event that Subcontracting Department did not submit the Subcontractors’ Quality Documents, the Site QA/QC Manager shall inform the Project Manager to obtain the mentioned documents to the Subcontracting Department or directly to the subcontractor.
Review the Subcontractor’s Quality Plan
The Site QA/QC Manager shall review the Subcontractor’s Quality Plan most specifically the Method Statement, and assess whether it is in accordance with project specifications and requirements and Employer/ PMT requirements.
From the review, the Site QA/QC Manager, the Project Manager should instruct the site personnel to ensure an appropriate level of supervision required to maintain the conformity to the project specifications and requirements. (What is the Subcontractor Control Procedures).
Subcontractor approved by Employer / PMT
Once any subcontractor approved by Employer / PMT, the QA/QC Manager shall assure that the Subcontractor will assign his own Quality Team (Sub-con QA/QC Manager, Engineers, and Inspectors) as per project requirements, PMT instructions, and Employer Requirements
Whether a subcontractor is accredited or not to ISO 9001, the Site Engineer assigned to their specific area should control & take full supervision on their daily execution of scopes. Non-Conformance Report shall be raised and issued to the subcontractor for any nonconformity from the practice or work that has been identified by the Site Engineers, Site Quality Team, or PMT. Non- conformances shall be processed as per the Handling of Non-Conformance Procedure.
Audit of the Subcontractor’s Quality System
The main Contractor shall conduct an audit of the Subcontractor’s Quality System, at least once per year, to ensure compliance with project requirements and submitted Quality Plan. The subcontractor shall be audited where applicable or as the need arises.
Other than daily inspection & testing records that the subcontractor shall provide to the Site QA/QC Manager shall submit their progress reports, manpower scheduling, and equipment schedule on weekly basis. (What is the Subcontractor Control Procedures).
- Read also: Project Control Procedure
The copies of these records shall be submitted to the Planning Engineer and be filed in the planning engineer’s office. Subcontractor’s Quality Plan, inspection reports, and other appropriate records shall be submitted, maintained, and recorded by the DCC at Site Quality Office.
Subcontractor Evaluation Report
The site QA/QC Manager shall conduct, maintain, and record a Monthly Subcontractor Evaluation Report. The site Quality Assurance Manager shall inform and submit copies of his report to the Project Manager for review. Copies of the report shall also be forwarded to the PMT, Main Contractor Corporate Quality Department, and Subcontracting Department for records. (What is the Subcontractor Control Procedures).